Executive Assistant

AVAILABLE POSITION: EXECUTIVE ASSISTANT                            

DATE:  NOVEMBER 12, 2018             

CLASSIFICATION: FULL-TIME                                            

 

ORGANIZATION SUMMARY

The Trust for the National Mall became an official non-profit partner of the National Park Service, forming the largest public/private partnership in Park Service history.  Our mission is to engage the American public and raise the necessary funds called for in the National Mall Plan to restore the inspirational and iconic National Mall. This effort includes embarking on a national and international campaign to build awareness and widespread support.

The Trust has completed a national design competition for key areas on the National Mall.  The winning designs provide a framework for the Trust to help create a more beautiful, useful and sustainable National Mall, while honoring its historic integrity.    It is now the task of the Trust to fund and build these projects, along with other elements of the National Mall Plan, allowing visitors from across the country and around the world to continue celebrating America’s history, honoring our heroes, exercising their First Amendment rights and immersing themselves in rich educational and recreational opportunities.  

POSITION SUMMARY

The Trust for the National Mall is currently seeking a full time, experienced, Executive Assistant to work directly with the Trust’s Executive Team. The Executive Assistant will help promote and represent the organization internally and externally; providing liaison between the president and staff.

 The Executive Assistant will provide multi-dimensional assistance that will aid day-to-day operations.  Adept collaboration and communication skills will aid in these duties, as will an eye for details.  The ideal candidate will respond to immediate small-scale needs while maintaining focus on long-term priorities.

CORE RESPONSIBILITIES INCLUDE

  • Manage and maintain schedule – prioritize and process appointments, arrange travel

  • Maintain Board outreach – interface with board member assistants to facilitate meetings and information flow

  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate

  • Prepare and process monthly expense reports for President, review others that need executive approval. 

  • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail

  • Facilitate the president’s regular interaction with staff

  • Manage and develop weekly staff meeting agendas and distribution.

  • Plan & execute board meetings including securing venue, meeting materials, speakers, catering, entertainment & transportation 

  • Assist development and marketing departments as needed with production of materials especially for events that include the President

 

QUALIFICATIONS

The Executive Coordinator must demonstrate:

  • Strong interpersonal and organizational skills

  • Ability to prioritize effectively and follow through on multiple projects simultaneously

  • Demonstrate impeccable verbal and written skills

  • Demonstrate advanced use of MS Office and knowledge of software applications, such as desktop publishing and database management 

  • Ability to self-start but also work effectively as a member of a team with high energy, maturity and poise, and function independently with minimal supervision

  • Good judgment, good cheer, discipline of discretion regarding sensitive and confidential information

  • A sense of urgency when completing tasks, accuracy and cooperation are essential to this position

  • Bachelor’s Degree preferred

HOW TO APPLY

The Trust for the National Mall offers a competitive compensation and benefits package plus a positive work environment, which encourages personal growth and achievement. Please visit our website at www.nationalmall.org for more information about the Trust.

Please submit resume, cover letter and one writing sample to:  information@nationalmall.org with ‘Executive Coordinator Candidate [LAST NAME]’ in the subject line.  Please submit all materials in one document in PDF format if possible. No phone calls please. .